News & Announcements

New "ZAP_Entry" Training Videos Posted (Posted 1/4/16)
These new videos will show you how to use the new ZAP_Entry transaction in IRIS. Click here to view.


New "Record an Asset on a Procurement Card Document" Training Video Posted (Posted 3/10/15)
Click here to view it (A HD version is available) or watch it below.


Alert! Vendor Forms Information (Posted 9/12/14)
As of 9/1/2014 only the newest versions of vendor forms will be accepted by
Accounts Payable. Please start sending the new version of the forms to the
vendors now. Click here to learn more.

Beware of false invoices (Posted 1/7/12)
There have been reports of false invoices being sent to offices. These invoices look real, but are not. An example is posted on the system accounts payable website (click here to see an example). If you get one, forward the email to and they will take appropriate action.


UT employees and vendor requests (5/21/12)
Vendor requests should not be submitted for an active UT employee. Click here to learn what to do.


Per Diems for Travel Outside the Continental U.S. (OCONUS) link updated! (6/12/12)

The link for per diem for travel outside the continental U.S. (OCONUS) has been updated. Please update your bookmarks.


New Visa debit card transaction integrity fee (5/30/12)

Effective 4/1/12 Visa began assessing a new fee to merchants that process certain Visa debit card transactions. The new fee, known as the transaction integrity fee (TIF), is in addition to the fees already being assessed to the merchants. To learn more about this fee, click here.


UT employees and vendor requests (5/21/12)
Vendor requests should not be submitted for an active UT employee. Click here to learn what to do.


Be on alert for fraudulent Bank of America emails! (5/11/12)

Please be aware of a fraudulent email being sent out that appears to be from
Bank of America.  Click here to see an example of the email.


Attention! International transaction fee for procurement cards (Posted 4/9/12)

As part of the new procurement card contract with Bank of America, there will
be a 1% International Transaction Fee assessed for any transaction with a
vendor based outside the United States. Click to learn more about this fee.


New Requirement for Vendor Requests

A new requirement recently went into effect that requires all new vendor requests have the vendor’s W-9 form scanned and attached in IRIS. This new policy is in accordance with IRS guidelines. Additionally, any requests sent to the Treasurer’s Office for  payment (T-27 forms, contract invoices, etc.) requires a scanned W-9 form. Click here to learn more about this new requirement.


New TN Sales Tax Exemption Certificate (7/1/11)

The Tennessee Department of Revenue has completed a periodic review of all registered non-profit organizations eligible to purchase tangible personal property and taxable services tax-free.  Non-profit entities eligible to make tax-free purchases have been issued a new exemption certificate with an effective date of July 1, 2011 .


University as Purchaser

To make University purchases of tangible personal property and taxable services free of Tennessee state sales tax, the new exemption certificate can be found at the following addresses: - click S – Sales Tax Exemption Certificate - click Tax Section– click Forms


In order to access the certificate, you will now be required to sign on using your university NetID and password.


University as Seller

Effective July 1, 2011 , University departments making sales of tangible personal property and taxable services must ensure that all non-profit exempt purchasers furnish a copy of their new exemption certificate in order for sales tax to be exempted. Departments should retain these certificates at least three years for audit purposes.


Out-of-state organizations that have received tax-exempt status from the Internal Revenue Service under a Section 501(c)(3) exemption are no longer being registered for issuance of a tax-exempt certificate for purchases of tangible personal property or taxable services within Tennessee .  Under T.C.A. 67-6-322(18)(e), these organizations need only present a copy of their 501(c)(3) exemption to purchase goods and services tax-free.  In-state 501(c)(3) organizations must present a Tennessee non-profit exemption certificate when making purchases.


Please note:  Exemption certificates with an effective date prior to July 1, 2011 are no longer acceptable as documentation of tax-exempt purchases.



FedEx Tip Sheet


There are some items you should be aware of when shipping with Federal Express.  more

Accounts Paybale Paid Graphic

Cindy StockdaleDirector

301 Andy Holt Tower
Knoxville, TN 37996
865.974-2701 Fax 


Class Calendar

To sign up for one of these classes or find out more information, please visit the Employee and Organizational Development site